SPP/APR Calendar

What States Should Be Doing

Parts B and C

Evaluate Improvement Activities: Evaluate the efficacy of APR improvement activities with regard to appropriateness, measurability and resource needs.
Evaluate the APR Development Process: Assess how well the APR is being implemented with regard to stakeholder involvement in development and improvement activities, etc.
The Basics: Review OSEP response to the State's FFY 2006 SPP/APR and the SPP/APR instructions to ensure that APR instructions are being followed, the correct data is being applied in the formulas, and whether the formulas are being correctly calculated.

Part B

Analyze Monitoring Data: Analyze the data obtained from monitoring activities over the course of the year.
Analyze Results of ECO Data and Prepare Draft for Indicator 7 (Preschool Outcomes): Analyze data obtained from COSF ratings or other assessments used to measure social-emotional skills, acquisition and use of knowledge and skills, use of appropriate behaviors to meet their needs. Based on the results of data collection and analysis, States should be preparing a draft of Indicator 7.
Analyze Results of Parent Survey Data and Prepare Draft for Indicator 8 (Parent Involvement): Prepare a draft of the results that were found based on data obtained from parent surveys.
Analyze Results of Post-School Outcome Data and Prepare Draft of Indicator 14 (Post-School Outcomes): States should be implementing post-school data collection activities. Once completed, State efforts should focus on analysis of the data. Based on the results of data collection and analysis, States should be preparing a draft of Indicator 14.
Draft Indicators B15 and Timely Correction for Compliance Indicators for B (i.e., 4a, 9, 10 11, 12, 13).: States need to think about how to articulate their system of general supervision for Indicator B15. Focus should be placed on how the system facilitates timely correction for Indicators 4A, 9, 10, 11, 12, and 13.

Part C

Analyze Monitoring Data: Analyze the data obtained from monitoring activities over the course of the year.
Analyze Results of ECO Data and Prepare Draft for Indicator 3 (Early Childhood Outcomes): Analyze data obtained from COSF ratings or other assessments used to measure social-emotional skills, acquisition and use of knowledge and skills, use of appropriate behaviors to meet their needs. Based on the results of data collection and analysis, States should be preparing a draft of Indicator 3.
Analyze Results of Family Capacity Survey Data and Prepare Draft for Indicator 4 (Family Capacity): Prepare a draft of the results that were found based on data obtained from parent surveys.
Prepare Draft for Indicator 9 (General Supervision) and Timely Correction for Substantive Indicators (i.e., 1, 7, 8): States need to think about how to articulate their system of general supervision for Indicator C9. Focus should be placed on how the systems facilitates timely correction for Indicators 1, 7, and 8.

Tools and Resources

Parts B and C

Issues of General Supervision and the Annual Performance Report: A PowerPoint presentation prepared by NCSEAM describing key components of a system of general supervision. The presentation address the following questions: “What are the minimum components for general supervision?”, “How do the components form a system?”, and “What are the processes operating within the system?”
Addressing Noncompliance in the APR: Key questions and issues concerning LEA/EIS program noncompliance. Dated 4/11/06
Big 8: General Supervision: A series of documents and pdf documents and PowerPoint presentations that provide information about effective general supervision, particularly the 8 “puzzle pieces” that comprise the key components of general supervision. Information is available for Part B and Part C audiences. Includes the NCSEAM document “Developing and Implementing an Effective System of General Supervision.” Dated January 2007.
Definitions: Definitions of terms commonly used in monitoring, e.g., finding, correction, enforcement. Dated 8/23/07

NOTE: An updated definition of a "finding" is available in the OSEP FAQ Document on Identification and Correction (9/03/08)
Description of General Supervision System: A one-page summary of SPP “examples of topics” to address in the description of a State’s system of General Supervision. Identifies components of the system, how the components function as an integrated system and how the system ensures correction of noncompliance. Undated.
ECO Child Outcomes Summary Form (COSF): Description of the summary form that can be used to consider assessment information in five measurement categories of the ECO Child Outcomes Summary Form (COSF).
Instrument Crosswalks: An ECO Center cross-reference of the functional skills assessed by various published instruments with the child outcomes required by OSEP for Part B/619 and Part C programs. The purpose of the crosswalk is to assess the degree to which published instruments measure the required outcomes.
Outcomes 101: ECO Q & A: Summarizes many questions frequently asked about the child and family outcomes measurement process and provides brief answers.

Part B

Strategies for Increasing Response Rates: This document by NPSO and NDPC-SD suggests strategies for survey design, administration, and locating hard to find youth. (01/07)
Collecting Post-School Outcome Data: Strategies for Increasing Response Rates: Practice brief prepared by the National Post-School Outcomes Center (NPSO), intended for SEA and LEA personnel responsible for designing systems to collect post-school outcome data. Contains an overview of the requirement to collect post-school outcome data and includes recommendations and strategies that states can use to secure sufficient response rates, particularly with regard to youth that drop out. Dated January 2007.
Indicator 15 Worksheet (Word document): A worksheet to be used for compiling general supervision findings of noncompliance for reporting in Indicator 15. Dated 9/4/08

Part C

Indicator 9 Worksheet (Word document): A worksheet to be used for compiling general supervision findings of noncompliance for reporting in Indicator 9. Dated 9.4.08.
Part C APR FAQs: Questions and answers to assist States with addressing Part C APR indicators. Dated 10/13/06.