SPP/APR Calendar

What States Should Be Doing

Parts B and C

Begin Writing APR: States should be organizing their drafts of indicators in preparation for writing the APR.
Evaluate the APR Development Process: Assess how well the APR is being implemented with regard to stakeholder involvement in development and improvement activities, etc.
The Basics: Review OSEP response to the State's previous SPP/APR and the SPP/APR instructions to ensure that APR instructions are being followed, the correct data are being applied in the formulas, and whether the formulas are being correctly calculated.

Part B

Analyze Assessment Data and Prepare Draft for Indicator 3 (Assessment): Using the same data source collected for purposes of determining AYP, States should be analyzing their 618 data to determine participation and performance rates. Based on the results of this analysis, States should be preparing a draft to report on Indicator 3.
Analyze Discipline Data and Prepare Draft Indicator 4A (Suspension and Expulsion): Indicator 4A (Suspension and Expulsion) Use 618 data for calculating suspension and expulsion discrepancies by either comparing rates for children with disabilities to rates for nondisabled within a district or by comparing among LEAs for children with disabilities in the State. Based on these analyses, States should be preparing to draft a report for Indicator 4A.
Analyze Dispute Resolution Data and Prepare Draft for Indicators 16 through 19: States should be using data collected on Table 7, Report of Dispute Resolution Under Part B of the Individuals with Disabilities Education Act, to prepare a draft reporting on Indicators 16 through 19 (i.e., Complaint Timelines, Due Process Timelines, Hearing Requests, and Mediation Agreements.
Analyze Exiting Data and Prepare Draft for Indicators 1 and 2 (Graduation and Dropout Rates): States should be using their selected data source and measurement criteria to determine the percent of youth with IEPs graduating and dropping out of high school. Based on the results of these analysis activities, States should be preparing a draft to report on Indicators 1 and 2.
Review APR Attachment Tables 6 and 7: States should be reviewing Table 6 in preparation for reporting of the participation and performance of students with disabilities on State assessments (Indicator 3) and Table 7 for reporting on dispute resolution Indicators 16-19.

Part C

Analyze Dispute Resolution Data and Prepare Draft for Indicators 10 through 13: Prepare Draft for Indicators 10 through 13 States should be using data collected on Table 4, Report of Dispute Resolution Under Part C of the Individuals with Disabilities Education Act, to prepare a draft reporting on Indicators 10 through 13 (i.e., Complaint Timelines, Due Process Timelines, Hearing Requests, and Mediation Agreements.

Tools and Resources

Parts B and C

Part B Table 7 & Part C Table 4 Error Checker Video Tutorial: This is a guide to how to use the error checking spreadsheets for filling out the Part B Table 7 and Part C Table 4. Although the tutorial reflects a prior submission date it is still appropriate to use for the November 1, 2009 submission. Tutorial Dated 09/27/07.
Taking Your Data to the Laundry: How to Improve Data Accuracy (Word): The purpose of this document is to help those who collect IDEA data improve the accuracy and quality of the data. The document was revised in December 2008. Click here to view this document in PDF.

Part B

Part B Instruction Sheet: Instructions for completing Part B State Performance Plan (SPP) and Annual Performance Report (APR). (Posted 2/18/09).
Part B Table 7 Error Checker: This is an error checking spreadsheet file for states to use when completing Table 7 (Part B) for the four dispute resolution indicators. Update will be posted as soon as it is available.
PSO: Response Rates and Nonresponse Bias: Data Analysis Activity: This document by NPSO and Westat describes the response rates and representativeness. (10/07)
Response Calculator- Part B, Indicator 14: Data Analysis Activity: This downloadable Excel file allows you to check to see how representative your respondents are with this simple tool. (01/07)
NCEO Data Viewer: An interactive data reporting web site. Data related to students with disabilities can be viewed and individualized reports can be generated based on criteria chosen by the user. Two major databases are currently available for viewing and report generation: (1) State policies on assessment participation and accommodations for students with disabilities, and (2) Annual Performance Reports.
NCEO Tools: Various NCEO publications and PowerPoint presentations related to assessment issues, including accommodations, universal design, establishing reliability and validity, alignment and standard setting strategies.
Part B Annual Performance Report (APR) Populated Template: Template of the Part B Annual Performance Plan (APR) that contains “pre-completed” information regarding monitoring priority, indicator and measurement (i.e., “populated”) for all 20 Part B indicators. (Posted 5.29.09)
Part B Annual Performance Report (APR) Unpopulated Template: Template of the Part B Annual Performance Plan (APR) that does not contain “pre-completed” information regarding monitoring priority, indicator and measurement (i.e., “unpopulated”). (Posted 8.31.09)
Part B SPP/APR Related Requirements: The purpose of this document is to inform States of the statutory and/or regulatory requirements related to each Indicator that will be reviewed by OSEP as part of Focused Monitoring. In the event that OSEP determines that it will do Focused Monitoring in a State, it will review the Part B SPP/APR Related Requirements as part of its Focused Monitoring activities.
Part B State Performance Plan (SPP) Populated Template: Template of the Part B State Performance Plan (SPP) for 2005-2010 that contains “pre-completed” information regarding monitoring priority, indicator and measurement (i.e., “populated”) for all 20 Part B indicators. (Posted 5.29.09)
Part B State Performance Plan (SPP) Unpopulated Template: Template of the Part B State Performance Plan (SPP) that does not include “pre-completed” information regarding monitoring priority, indicator and measurement (i.e., “unpopulated”). (Posted 8.31.09)

Part C

Part C Indicator Measurement Table: The Part C State Performance Plan (SPP) and Annual Performance Report (APR) Indicator Measurement Table lists the Monitoring Priorities and Indicators, required data sources and measurement and instructions for providing the required information for each indicator. 08/08. Revised table will be posted following OMB Clearance.
Part C Annual Performance Report (APR) Populated Template: Template of the Part C Annual Performance Plan (APR) that contains “pre-completed” information regarding monitoring priority, indicator and measurement (i.e., “populated”) for all 14 Part C indicators. Revised template will be posted following OMB Clearance.
Part C Annual Performance Report (APR) Unpopulated Template: Template of the Part C Annual Performance Plan (APR) that does not contain “pre-completed” information regarding monitoring priority, indicator and measurement (i.e., “unpopulated”). Revised template will be posted following OMB Clearance.
Part C Instruction Sheet: Instructions for completing Part C State Performance Plan (SPP) and Annual Performance Report (APR). 10/19/07 Revised instruction sheet will be posted following OMB Clearance.
Part C Related Requirements: The purpose of this document is to inform States of the statutory and/or regulatory requirements related to each Indicator that will be reviewed by OSEP as part of Focused Monitoring. In the event that OSEP determines that it will do Focused Monitoring in a State, it will review the Part C SPP/APR Related Requirements as part of its Focused Monitoring activities.
Part C State Performance Plan (SPP) Populated Template: Template of the Part C Annual Performance Plan (APR) that contains “pre-completed” information regarding monitoring priority, indicator and measurement (i.e., “populated”) for all 14 Part C indicators. Revised populated template for FFY 2008 submission coming soon.
Part C Table 4 Error Checker: This is an error checking spreadsheet file for states to use when completing Table 4 (Part C) for the four dispute resolution indicators. Update will be posted as soon as it is available.